{"meta":{"instanceId":"67d4d33d8b0ad4e5e12f051d8ad92fc35893d7f48d7f801bc6da4f39967b3592"},"nodes":[{"id":"30f5203b-469d-4f0c-8493-e8f08e14e4fe","name":"When clicking ‘Test workflow’","type":"n8n-nodes-base.manualTrigger","position":[-560,440],"parameters":{},"typeVersion":1},{"id":"d16f59dd-f54e-487b-9aac-67f109ba9869","name":"Sticky Note8","type":"n8n-nodes-base.stickyNote","position":[1000,-280],"parameters":{"color":7,"width":727.9032097745135,"height":110.58643966444157,"content":"# Auto Categorise Outlook Emails with AI\nBuilt by [Wayne Simpson](https://www.linkedin.com/in/simpsonwayne/) at [nocodecreative.io](https://nocodecreative.io)"},"typeVersion":1},{"id":"4e110412-8530-4322-bc5c-7f9df2b63bcb","name":"Sticky Note9","type":"n8n-nodes-base.stickyNote","position":[1100,-120],"parameters":{"color":7,"width":506.8102696237577,"height":337.24177957113216,"content":"### Watch Set Up Video 👇\n[![Auto Categorise Outlook Emails with AI](https://vdyfnvnstovfxpabhdjc.supabase.co/storage/v1/object/public/images/Thumbnails/auto-categories-emails.png?t=2024-10-11T09%3A56%3A37.961Z#full-width)](https://www.youtube.com/watch?v=EhRBkkjv_3c)\n\n"},"typeVersion":1},{"id":"9d79875f-148e-46ef-967a-95c07298456d","name":"Ollama Chat Model1","type":"@n8n/n8n-nodes-langchain.lmChatOllama","position":[1129,684],"parameters":{"model":"qwen2.5:14b","options":{"temperature":0.2}},"typeVersion":1},{"id":"bcf92a71-ff5f-46a7-bec3-cedb5be2bf98","name":"Microsoft Outlook10","type":"n8n-nodes-base.microsoftOutlook","position":[3020,8],"parameters":{"folderId":{"__rl":true,"mode":"list","value":"AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj-aQEAnz-IOcWBGE2lrVuQgAF6zAAAAgFJAAAA","cachedResultUrl":"https://outlook.office365.com/mail/AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj%2FaQEAnz%2FIOcWBGE2lrVuQgAF6zAAAAgFJAAAA","cachedResultName":"Junk Email"},"messageId":{"__rl":true,"mode":"id","value":"={{ $('varID & Category1').item.json.id }}"},"operation":"move"},"typeVersion":2},{"id":"100db1cb-3819-43c7-a74b-5c087ad4f2da","name":"Microsoft Outlook12","type":"n8n-nodes-base.microsoftOutlook","position":[2700,8],"parameters":{"messageId":{"__rl":true,"mode":"id","value":"={{ $('varID & Category1').item.json.id }}"},"operation":"update","updateFields":{"categories":"={{ \n  [$('varJSON1').first().json.output.category, $('varJSON1').first().json.output.subCategory]\n    .filter(item => item && item.trim() !== \"\")\n    .map(item => item.charAt(0).toUpperCase() + item.slice(1))\n}}"}},"typeVersion":2},{"id":"d4969259-a3ae-473d-82ef-0c9f7933c899","name":"Loop Over Items1","type":"n8n-nodes-base.splitInBatches","position":[160,448],"parameters":{"options":{}},"typeVersion":3},{"id":"524f6be3-7708-4aae-b9ab-e0ef8180a627","name":"Microsoft Outlook13","type":"n8n-nodes-base.microsoftOutlook","position":[2700,188],"parameters":{"messageId":{"__rl":true,"mode":"id","value":"={{ $('varID & Category1').item.json.id }}"},"operation":"update","updateFields":{"categories":"={{ \n  [$('varJSON1').first().json.output.category, $('varJSON1').first().json.output.subCategory]\n    .filter(item => item && item.trim() !== \"\")\n    .map(item => item.charAt(0).toUpperCase() + item.slice(1))\n}}"}},"typeVersion":2},{"id":"72cb54f3-4e4e-4ad2-8845-11a38fc29f1a","name":"Microsoft Outlook15","type":"n8n-nodes-base.microsoftOutlook","position":[3020,188],"parameters":{"folderId":{"__rl":true,"mode":"list","value":"AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj-aQEAnz-IOcWBGE2lrVuQgAF6zAADLJmrBwAAAA==","cachedResultUrl":"https://outlook.office365.com/mail/AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj%2FaQEAnz%2FIOcWBGE2lrVuQgAF6zAADLJmrBwAAAA%3D%3D","cachedResultName":"Receipt"},"messageId":{"__rl":true,"mode":"id","value":"={{ $('varID & Category1').item.json.id }}"},"operation":"move"},"typeVersion":2},{"id":"e4446e84-c05e-4d04-b415-7608e39024ee","name":"Microsoft Outlook16","type":"n8n-nodes-base.microsoftOutlook","position":[2709,504],"parameters":{"messageId":{"__rl":true,"mode":"id","value":"={{ $('varID & Category1').item.json.id }}"},"operation":"update","updateFields":{"categories":"={{ \n  [$('varJSON1').first().json.output.category, $('varJSON1').first().json.output.subCategory]\n    .filter(item => item && item.trim() !== \"\")\n    .map(item => item.charAt(0).toUpperCase() + item.slice(1))\n}}"}},"typeVersion":2},{"id":"3ee05cfe-a528-472e-aa3d-c890fd88b6c4","name":"Microsoft Outlook17","type":"n8n-nodes-base.microsoftOutlook","position":[3020,508],"parameters":{"folderId":{"__rl":true,"mode":"list","value":"AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj-aQEAnz-IOcWBGE2lrVuQgAF6zAADLJmrCAAAAA==","cachedResultUrl":"https://outlook.office365.com/mail/AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj%2FaQEAnz%2FIOcWBGE2lrVuQgAF6zAADLJmrCAAAAA%3D%3D","cachedResultName":"Community"},"messageId":{"__rl":true,"mode":"id","value":"={{ $('varID & Category1').item.json.id }}"},"operation":"move"},"typeVersion":2},{"id":"2fcecd9e-95cc-489a-b874-699c54518e44","name":"Microsoft Outlook18","type":"n8n-nodes-base.microsoftOutlook","position":[2709,344],"parameters":{"messageId":{"__rl":true,"mode":"id","value":"={{ $('varID & Category1').item.json.id }}"},"operation":"update","updateFields":{"categories":"={{ \n  [$('varJSON1').first().json.output.category, $('varJSON1').first().json.output.subCategory]\n    .filter(item => item && item.trim() !== \"\")\n    .map(item => item.charAt(0).toUpperCase() + item.slice(1))\n}}"}},"typeVersion":2},{"id":"41a39309-1a94-461f-9308-63dd5b9a94a7","name":"Microsoft Outlook19","type":"n8n-nodes-base.microsoftOutlook","position":[3020,348],"parameters":{"folderId":{"__rl":true,"mode":"list","value":"AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj-aQEAnz-IOcWBGE2lrVuQgAF6zAADLJmrCQAAAA==","cachedResultUrl":"https://outlook.office365.com/mail/AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj%2FaQEAnz%2FIOcWBGE2lrVuQgAF6zAADLJmrCQAAAA%3D%3D","cachedResultName":"SaaS"},"messageId":{"__rl":true,"mode":"id","value":"={{ $('varID & Category1').item.json.id }}"},"operation":"move"},"typeVersion":2},{"id":"ebf606f9-099c-4218-b23b-66e2487262d0","name":"Markdown1","type":"n8n-nodes-base.markdown","notes":"Converts the body of the email to markdown","position":[420,468],"parameters":{"html":"={{ $('Loop Over Items1').item.json.body.content }}","options":{}},"notesInFlow":true,"typeVersion":1},{"id":"ff447dd5-3ef6-4a02-8453-3489af8bf6b5","name":"varEmal1","type":"n8n-nodes-base.set","notes":"Set email fields","position":[620,468],"parameters":{"options":{},"assignments":{"assignments":[{"id":"edb304e1-3e9f-4a77-918c-25646addbc53","name":"subject","type":"string","value":"={{ $json.subject }}"},{"id":"57a3ef3a-2701-40d9-882f-f43a7219f148","name":"importance","type":"string","value":"={{ $json.importance }}"},{"id":"d8317f4f-aa0e-4196-89af-cb016765490a","name":"sender","type":"object","value":"={{ $json.sender.emailAddress }}"},{"id":"908716c8-9ff7-4bdc-a1a3-64227559635e","name":"from","type":"object","value":"={{ $json.from.emailAddress }}"},{"id":"ce007329-e221-4c5a-8130-2f8e9130160f","name":"body","type":"string","value":"={{ $json.data\n    .replace(/<[^>]*>/g, '')                      // Remove HTML tags\n    .replace(/\\[(.*?)\\]\\((.*?)\\)/g, '')            // Remove Markdown links like [text](link)\n    .replace(/!\\[.*?\\]\\(.*?\\)/g, '')               // Remove Markdown images like ![alt](image-link)\n    .replace(/\\|/g, '')                            // Remove table separators \"|\"\n    .replace(/-{3,}/g, '')                         // Remove horizontal rule \"---\"\n    .replace(/\\n+/g, ' ')                          // Remove multiple newlines\n    .replace(/([^\\w\\s.,!?@])/g, '')                // Remove special characters except essential ones\n    .replace(/\\s{2,}/g, ' ')                       // Replace multiple spaces with a single space\n    .trim()                                        // Trim leading/trailing whitespace\n}}\n"}]}},"typeVersion":3.4},{"id":"198524cb-c9f0-4261-8c38-7c878efe7457","name":"Microsoft Outlook20","type":"n8n-nodes-base.microsoftOutlook","position":[2700,668],"parameters":{"messageId":{"__rl":true,"mode":"id","value":"={{ $('varID & Category1').item.json.id }}"},"operation":"update","updateFields":{"categories":"={{ \n  [$('varJSON1').first().json.output.category, $('varJSON1').first().json.output.subCategory]\n    .filter(item => item && item.trim() !== \"\")\n    .map(item => item.charAt(0).toUpperCase() + item.slice(1))\n}}"}},"typeVersion":2},{"id":"ec73629c-59ac-4f0e-a432-2c06934952ab","name":"Microsoft Outlook21","type":"n8n-nodes-base.microsoftOutlook","position":[2709,1044],"parameters":{"messageId":{"__rl":true,"mode":"id","value":"={{ $('varID & Category1').item.json.id }}"},"operation":"update","updateFields":{"categories":"={{ \n  [$('varJSON1').first().json.output.category, $('varJSON1').first().json.output.subCategory]\n    .filter(item => item && item.trim() !== \"\")\n    .map(item => item.charAt(0).toUpperCase() + item.slice(1))\n}}"}},"typeVersion":2},{"id":"0a19d15c-0cd3-4f26-9be2-4914522751fb","name":"Filter1","type":"n8n-nodes-base.filter","position":[-100,448],"parameters":{"options":{},"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"c8cd6917-f94e-4fb7-8601-b8ed8f1aa8bf","operator":{"type":"array","operation":"empty","singleValue":true},"leftValue":"={{ $json.categories }}","rightValue":""}]}},"typeVersion":2.2},{"id":"96e6e31c-6306-44a8-a57a-2b5216636b00","name":"If1","type":"n8n-nodes-base.if","notes":"Checks if the email has been read","position":[3320,668],"parameters":{"options":{},"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"f8cf2a56-cea8-4150-b7a0-048dbda20f2f","operator":{"type":"boolean","operation":"true","singleValue":true},"leftValue":"={{ $json.isRead }}","rightValue":""}]}},"typeVersion":2.2},{"id":"8a6e0118-abe3-45e2-aefc-94640348b2ec","name":"Microsoft Outlook22","type":"n8n-nodes-base.microsoftOutlook","position":[2709,864],"parameters":{"messageId":{"__rl":true,"mode":"id","value":"={{ $('varID & Category1').item.json.id }}"},"operation":"update","updateFields":{"categories":"={{ \n  [$('varJSON1').first().json.output.category, $('varJSON1').first().json.output.subCategory]\n    .filter(item => item && item.trim() !== \"\")\n    .map(item => item.charAt(0).toUpperCase() + item.slice(1))\n}}"}},"typeVersion":2},{"id":"e2d8e7b5-4447-4327-9f4e-b8d52765667e","name":"Catch Errors1","type":"n8n-nodes-base.set","position":[1760,608],"parameters":{"options":{},"assignments":{"assignments":[{"id":"0dc6d439-60fb-49f6-b4d5-f5cce6f030ad","name":"error","type":"string","value":"={{ $json }}"}]}},"typeVersion":3.4},{"id":"17f6ac43-51e4-4bee-b0d8-13deb3bf3cc9","name":"varJSON1","type":"n8n-nodes-base.set","onError":"continueErrorOutput","position":[1540,468],"parameters":{"options":{"ignoreConversionErrors":true},"assignments":{"assignments":[{"id":"0c52f57f-74eb-4385-ac6b-f3e5f4f50e73","name":"output","type":"object","value":"={{ $json.output.replace(/^.*?({.*}).*$/s, '$1') }}"}]}},"typeVersion":3.4},{"id":"82dd9631-a34b-4d54-be28-6f8dcc3548f0","name":"Sticky Note10","type":"n8n-nodes-base.stickyNote","position":[-360,220],"parameters":{"width":411.91693012378937,"height":401.49417117683515,"content":"## Outlook Business with filters\nFilters:\n```\nflag/flagStatus eq 'notFlagged' and not categories/any()\n```\n\nThese filters ensure we do not process flagged emails or email that already have a category set."},"typeVersion":1},{"id":"0583e196-37a5-43db-8c0a-aa624029c926","name":"Microsoft Outlook23","type":"n8n-nodes-base.microsoftOutlook","position":[-300,448],"parameters":{"limit":1,"fields":["flag","from","importance","replyTo","sender","subject","toRecipients","body","categories","isRead"],"output":"fields","options":{},"filtersUI":{"values":{"filters":{"custom":"flag/flagStatus eq 'notFlagged' and not categories/any()","foldersToInclude":["AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj-aQEAnz-IOcWBGE2lrVuQgAF6zAAAAgEMAAAA"]}}},"operation":"getAll"},"typeVersion":2},{"id":"a9540e6b-929b-4460-8972-93e4d19cd934","name":"varID & Category1","type":"n8n-nodes-base.set","position":[900,468],"parameters":{"options":{},"assignments":{"assignments":[{"id":"de2ad4f2-7381-4715-a3f4-59611e161b74","name":"id","type":"string","value":"={{ $('Microsoft Outlook23').item.json.id }}"},{"id":"458c7a89-e4a3-46d0-8b38-72d87748e306","name":"category","type":"string","value":"\"action\", \"junk\", \"receipt\", \"SaaS\", \"community\", \"business\" or \"other\""}]}},"typeVersion":3.4},{"id":"e6b3b41e-d7d3-4c9b-8189-a005c748ff18","name":"Sticky Note11","type":"n8n-nodes-base.stickyNote","position":[360,348],"parameters":{"color":6,"width":418.7820408163265,"height":301.40952380952365,"content":"## Sanitise Email \nRemoves HTML and useless information in preparation for the AI Agent"},"typeVersion":1},{"id":"f9787a75-526c-4ef1-b0a7-0db7d890ab3f","name":"Sticky Note12","type":"n8n-nodes-base.stickyNote","position":[820,348],"parameters":{"color":6,"width":256.16108843537415,"height":298.37931972789124,"content":"## Modify Categories \nEdit this to customise category selection"},"typeVersion":1},{"id":"50223a01-34cf-4191-9dd7-3dac02a9e945","name":"Sticky Note13","type":"n8n-nodes-base.stickyNote","position":[1480,328],"parameters":{"color":5,"width":441.003537414966,"height":463.0204081632651,"content":"## Convert to JSON\n* Ensures the Agent output to converted to JSON\n* Catches any errors and continues processing"},"typeVersion":1},{"id":"4580c532-96a6-46b4-8922-d79316d1cc01","name":"Sticky Note14","type":"n8n-nodes-base.stickyNote","position":[2120,328],"parameters":{"color":5,"width":311.71482993197264,"height":454.93986394557805,"content":"## Switch Categories\nEnsure your categories match the **varID & Category** Edit Fields node"},"typeVersion":1},{"id":"b51a7c34-2a5e-4670-81a4-d1582711c69a","name":"Sticky Note15","type":"n8n-nodes-base.stickyNote","position":[2629,-76],"parameters":{"color":4,"width":251.3480889735252,"height":1289.0156245602684,"content":"## Set Categories\n"},"typeVersion":1},{"id":"3a7ede7b-539b-49d2-8803-153ca6c9eb69","name":"Sticky Note16","type":"n8n-nodes-base.stickyNote","position":[2949,-76],"parameters":{"color":4,"width":251.3480889735252,"height":770.995811762121,"content":"## Move to Folders\n"},"typeVersion":1},{"id":"ee9a9d78-8c07-470a-9d1b-ceddfc8875ca","name":"Sticky Note17","type":"n8n-nodes-base.stickyNote","position":[3260,553],"parameters":{"color":4,"height":293.65527013262994,"content":"## Check if email has been read\n\n"},"typeVersion":1},{"id":"c75b9d38-79a7-4be2-a90b-a99da1bbd745","name":"Microsoft Outlook Move Message1","type":"n8n-nodes-base.microsoftOutlook","position":[3609,604],"parameters":{"folderId":{"__rl":true,"mode":"list","value":"AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj-aQEAnz-IOcWBGE2lrVuQgAF6zAADLJmrCwAAAA==","cachedResultUrl":"https://outlook.office365.com/mail/AQMkAGE3ZTU5MGMzLTFkNGItNGQ5Zi04MDQ1LThmNGFlMTVhYjMwYgAuAAAD8UhruVwm402lgPBG2Tj%2FaQEAnz%2FIOcWBGE2lrVuQgAF6zAADLJmrCwAAAA%3D%3D","cachedResultName":"Actioned"},"messageId":{"__rl":true,"mode":"id","value":"={{ $('varID & Category1').item.json.id }}"},"operation":"move"},"typeVersion":2},{"id":"85ff0348-16dc-46e6-bf70-48a10fe0ded8","name":"AI Agent1","type":"@n8n/n8n-nodes-langchain.agent","position":[1160,468],"parameters":{"text":"=Categorise the following email\n<email>\n{{ $('varEmal1').first().json.toJsonString() }}\n</email>\n\nEnsure your final output is valid JSON with no additional text or token in the following format:\n\n{\n  \"subject\": \"SUBJECT_LINE\",1\n  \"category\": \"CATEGORY\",\n  \"subCategory\": \"SUBCATEGORY\", //use sparingly\n  \"analysis\": \"ANALYSIS_REASONING\"\n}\n\nRemember you can only use ONE of the following categories {{ $json.category }}. No other categories can be used. Use the subcategory for additional context, for example, if a SaaS email requires action, or if a business email requires action. Do not create any additional subcategories, you can only use ONE of the following {{ $json.category }}.","options":{"systemMessage":"=You're an AI assistant for a freelance developer, categorizing emails as {{ $json.category }}. Email info is in <email> tags.\n\nCategorization priority:\n\nAction: Needs response or action (includes some SaaS emails), avoid sales email but include enquires.\nJunk: Ads, sales, newsletters, promotions, daily digests, (emojis often indicate junk), phishing, scams, discounts etc.\nReceipt: Any purchase confirmation.\nSaaS: Account/security updates, unless action required, generic SaaS information, usually from a non-personal email address.\nCommunity: Updates, events, forums, everything related to \"community\".\nBusiness: Any communication related to freelance work, usually from a humans email address\nOther: Doesn't fit into any other category.\n\nKey points:\n\nSaaS emails needing action are \"SaaS\" and subcategory \"action\".\nAnalyze the subject, body, email addresses and other data.\nLook for specific keywords and phrases for each category.\nEmail can have 2 categories, primary and sub, for example, \"action\" and \"SaaS\" or \"action\" and \"business\".\nEmails from business development executives are often junk.\n\n\nOutput in valid JSON format:\n{\n\"subject\": \"SUBJECT_LINE\",\n\"category\": \"PRIMARY CATEGORY\",\n\"subCategory\": \"SUBCATEGORY\", //use sparingly\n\"analysis\": \"Brief 1-2 sentence explanation of category choice\"\n}\nNo additional text or tokens outside the JSON.\n\nYou may only use the following categories and subcategories, do not create any more categories or subcategories: {{ $json.category }}"},"promptType":"define","hasOutputParser":true},"typeVersion":1.6},{"id":"93e7be79-9035-4b58-9a83-b9182a0515f8","name":"Merge1","type":"n8n-nodes-base.merge","position":[3989,564],"parameters":{"numberInputs":7},"typeVersion":3},{"id":"cbaeaed1-cb09-4614-93f1-3fe349cd0e4e","name":"Switch1","type":"n8n-nodes-base.switch","position":[2220,488],"parameters":{"rules":{"values":[{"outputKey":"junk","conditions":{"options":{"version":2,"leftValue":"","caseSensitive":false,"typeValidation":"strict"},"combinator":"and","conditions":[{"operator":{"type":"string","operation":"equals"},"leftValue":"={{ $json.output.category }}","rightValue":"junk"}]},"renameOutput":true},{"outputKey":"receipt","conditions":{"options":{"version":2,"leftValue":"","caseSensitive":false,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"0c61c7a8-e8b4-49c5-a96c-402d5eae7089","operator":{"name":"filter.operator.equals","type":"string","operation":"equals"},"leftValue":"={{ $json.output.category }}","rightValue":"receipt"}]},"renameOutput":true},{"outputKey":"SaaS","conditions":{"options":{"version":2,"leftValue":"","caseSensitive":false,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"703f65c8-cf4a-47fe-ad1a-a5f6e0412ae7","operator":{"name":"filter.operator.equals","type":"string","operation":"equals"},"leftValue":"={{ $json.output.category }}","rightValue":"SaaS"}]},"renameOutput":true},{"outputKey":"community","conditions":{"options":{"version":2,"leftValue":"","caseSensitive":false,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"b074d5cd-9215-40df-8877-5df904edc000","operator":{"name":"filter.operator.equals","type":"string","operation":"equals"},"leftValue":"={{ $json.output.category 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